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CASA DEL SOL
BOARD OF DIRECTORS MEETING MINUTES
APRIL 21, 2002
Vic Saville called the meeting to order at 2:04 pm in unit #770C.
Attendees:
Gene Miesse, Tom Chmiola, Buck Mann (Mann Properties), Bob Siskind, Frank Dean,
Anne Giannelli & Vic Saville.
Board members absent:
Bonnie Heytens
Reading and approval of the 2/9/02 CDS Board meeting minutes:
Motion:
A motion to waive reading and approve the minutes from the 2/9/02 board meeting
was made by Frank Dean and seconded.
The motion passed unanimously.
770 Building Renovation Update:
The board members reviewed pictures taken during the renovation project. The
pictures depicted the severe water and termite damage that was discovered after
siding and original T-1-11 was removed. Walt Smelter, contractor for the renovation
work, gave the board a tour of the 770 Building work site and explained what
was done and answered board member questions. Walt also explained the construction
of the privacy walls to be installed between each unit. The board agreed with
the proposal, exception Frank Dean, but requested that Walt secure written confirmation
that the rear decks are not a fire egress and privacy walls can be erected.
Walt said he would get written confirmation from the city.
Renovation Plan for remainder of Casa Del Sol Units:
The renovations to the 770 Building were approved to provide insight and discovery
as to what damage could be expected and what renovation costs should be planned
for on all Casa Del Sol units. Based on those findings an assessment would be
levied on the membership to pay for the renovations required. The board supports
the need for the renovations to be completed on all units in order to protect
the value of the properties. Walt Smelter indicated that he could complete the
work in three segments; spring of 2003, fall of 2003 and spring of 2004 if a
contract was approved within the next 4 to 6 weeks.
Motion:
A motion to include the material cost of Door and Window replacement (an owner
expense) with the construction costs was made by Vic Saville and seconded. The
motion was amended to state that if an owner does not want a door or window
replaced and the contractor determines that the door(s) or window(s) are functionally
sound and construction can be completed successfully without replacement, the
owner would be refunded the cost of such window(s) or door(s). The motion as
amended passed unanimously.
Motion:
A motion to set the assessment at $12,000.00 to be paid in three installments;
$4,000.00 due 11/30/02, $4,000.00 due 11/30/03 and $4,000.00 due 11/30/04 was
made by Vic Saville and seconded. The motion passed unanimously.
Review of Financial Results:
1. Buck Mann covered the financial results as of 04/17/02.
Liens have been placed against Units # 646 & 668 do to arrears in association
fees.
Old Business:
1. Exterior compliance issues:
a) #648 White slider w/grids – Buck reported that legal council was in
process of filing the suit approved by the CDS board at the 10/20/01 meeting.
Update 4/21/02 – no new information as of this date.
b) #664 White slider – A notification letter has been sent to the owner
explaining the non-compliance. The letter also advises the owner that action
will be taken by the board to correct the non-compliance at the expense of the
owner if it is not resolved within 45 days. Update 4/21/02 – No response
from owner, Mann Properties will have the door painted.
c) #666 White entrance door – A notification letter will be sent to the
owner explaining the non-compliance. The letter will also advise the owner that
action will be taken by the board to correct the non-compliance at the expense
of the owner if it is not resolved within 45 days. Update 4/21/02 - The owner
contacted Mann Properties and assured them that they will have the door painted
when they get down.
d) Unit #718 – staining of new street side Kitchen deck:
Tom Chmiola and Bob Siskind volunteered to stain this deck. Update 4/21/02 –
item still open.
2. 600 Building:
a) Trash removal from underneath the building.
Buck advised that the cleanout and the access door repairs were completed and
all that remained was to install rat wire around the plumbing chase in four
of the units. Update 4/21/02 – item still open.
b) Shingle damage to north side mansard, west end of building.
Buck advised that this was warranty work and would be completed by Walt while
his crew was working on the 770 Building. Update 4/21/02 – Work not completed
to-date.
3. 700 Building:
a) Repair of the bayside, 2nd floor, west end fire escape was completed by installing
a brace on the fire escape stairwell wall. Buck Mann advised that this repair
seems to be holding the wall tight. Buck was advised to use the same “brace”
repair on other fire escape stairwells. Update 4/21/02 – Additional braces
have been ordered and will be installed prior to Memorial Day.
b) Trash removal from underneath the building.
Buck advised that the cleanout, access door repairs and installation of rat
wire around the plumbing chase would begin as soon as the four units in the
600 building were completed. Update 4/21/02 – Work not started.
4. Roof Replacement/Repair:
Roof replacements for 2002 are underway. Buck advised that the roofs for units
636, 638 & 640 were completed in March.
5. Annual meeting minutes – 2001
Buck Mann researched and found that indeed the meeting minutes from the 2001
Annual Meeting had not been distributed as he thought. Buck apologized to the
board and to the membership and advised that the minutes would be distributed
by March 1st, 2002. Minutes were distributed – item closed.
New Business:
1. Trimming of the Pine Trees.
Buck Mann presented a proposal from H&H Services to trim all property Pine
Trees and to remove and dispose of all cuttings.
Motion:
A motion to accept the H&H proposal was made by Frank Dean and seconded.
The motion passed unanimously.
2. 2002 Annual Meeting
a) The date, time and place for the annual meeting will be Sunday May 19, 2002
at 10:00 am at the Hampton Inn
b) Presentation of the 770 Building renovations is planned for the Annual meeting.
c) Renovation Plan for the 600 & 700 Buildings will be presented.
d) The assessment necessary to finance the renovations will be presented.
Next Board Meeting:
The next board meeting will be held immediately following the Annual Meeting.
On a motion to adjourn by Anne Giannelli, Vic Saville adjourned the meeting at 4:20 pm.
Prepared by:
C.E. “Gene” Miesse
Secretary